Job Description

Executive Assistant

Location: Gatesville, TX (Remote/WFH)

Reports To: CEO & Founder

Company: IronAxis Consulting, LLC

About IronAxis Consulting

IronAxis Consulting, LLC is a cybersecurity-first business consulting firm specializing in regulatory compliance, audit readiness, and digital transformation. We help businesses navigate complex challenges in cybersecurity, operations, and technology adoption with clarity and confidence. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we bring resilience, discipline, and innovation to every engagement.

Position Summary

The Executive Assistant will serve as the right hand to the CEO, ensuring smooth day-to-day operations, effective time management, and seamless coordination across the company’s consulting, client, and business development activities. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs before they arise.

Key Responsibilities

• Executive Support
  

  • Manage CEO’s calendar, schedule meetings, and coordinate travel arrangements.
    

  • Prepare agendas, take detailed meeting minutes, and ensure timely follow-up on action items.
    

  • Handle sensitive information with the highest degree of confidentiality.
    

• Operational & Administrative Support
  

  • Oversee company correspondence, including drafting emails, letters, and reports.
    

  • Assist with document management, filing systems, and company records.
    

  • Support proposal preparation, client deliverables, and compliance documentation.
    

• Business Development & Client Relations
  

  • Coordinate logistics for client meetings, presentations, and events.
    

  • Maintain CRM records and ensure accurate tracking of leads and opportunities.
    

  • Assist with research, drafting, and formatting of proposals and marketing materials.
    

• Project Coordination
  

  • Track deadlines and deliverables across multiple consulting engagements.
    

  • Liaise between the CEO and internal/external stakeholders to keep projects on track.
    

  • Provide light financial and operational reporting support.
    

Attributes We Value

• Discipline & Reliability: A proactive professional who thrives in a dynamic environment.
  

• Adaptability: Comfortable shifting between strategic tasks and tactical execution.
  

• Communication: Clear, concise, and confident when representing the CEO and IronAxis.
  

• Mission-Driven: Alignment with IronAxis’ values of integrity, resilience, and innovation.
  

Compensation & Benefits

• Competitive salary commensurate with experience.
  

• Paid time off, holidays, and flexible scheduling.
  

• Professional development opportunities.
  

• Potential for long-term growth as the company scales.
  

Requirements

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role. (preferred, not required)
  

• Exceptional organizational and time-management skills with the ability to multitask effectively.
  

• Strong written and verbal communication skills.
  

• Proficiency in Microsoft Office Suite and familiarity with business platforms (e.g., Zoho, GSuite, project management tools).
  

• Ability to exercise sound judgment and handle confidential matters.
  

• Prior experience in consulting, technology, or cybersecurity fields (preferred, not required).
  

Benefits

• Hourly Rate: $20/hour
  

• QSEHRA Health Reimbursement: $250/month for qualified medical expenses
  

• Paid Time Off (PTO) & Holidays
  

• Flexible Scheduling
  

• Professional Development Opportunities
  

• Potential for Long-Term Growth as the Company Scales
  

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